3.1 Uploading Stock Photography (Commercial)

1.0 Introduction


123RF is a royalty-free digital media library that offers a wide variety of budget-friendly commercial and editorial images, video footage, audio clips, logo designs and illustrations. From its humble beginnings in 2005, 123RF now ranks as the leading global provider of content.

Our library currently hosts more than 20 million Royalty-Free digital assets ready at a click of a button, to be used for any application from advertising campaigns to audio/visual montages. 123RF is updated with over 30,000 fresh content daily which gives photographers, illustrators, designers, videographers and audio artists the opportunity to upload and display their creative productions; promoting them to a worldwide audience.

2.0 Requirements to Contribute

You will have to fulfill the following criteria to begin contributing to this section:

  1. You have to register for and create a Contributor Account on 123RF.com.
  2. You are 18 years old or above.
  3. You must upload your Government Issued Identification to 123RF.com.

You may skip the above steps if you already have a valid 123RF.com Contributor Account.

3.0 Uploading Photos to 123RF.com

We have two options for you to upload your photos to 123RF.com:

  OPTION 1: Via our Web Form Uploader – best for small number of files (below 10)

   OPTION 2: Using FTP (File Transfer Protocol) account – best for large number of files

Why do some Contributor need FTP to upload their images?

    • File Transfer Protocol(FTP) is a standard network protocol used to transfer files from one host to anther host over a TCP based network, such as the Internet.
    • You may upload more than 10 images in 1 go; at a faster rate.

Here are some general information that you’ll need to know before uploading commercial photographs to 123RF using either options as mentioned above.

  1. Images must be photographed with a minimum 6 megapixels camera.
  2. Images must only be in JPEG file and in minimum 80% quality compression.
  3. Images must not contain any company names, product names, date or trademarked design.
  4. Images must not contain recognizable brand name products.
  5. JPEG Images must not be bigger than 20MB.
  6. Do not put any copyrighted keywords into description or keywords field, not even the name or brand of the camera used to take the photos.

3.1 Requirements to Upload Your Photos via Web Form Uploader (Option 1)

To start uploading your Photos to 123RF, please follow the steps below:

  1. You have to login to 123RF.com.
  2. Access the Contributor’s Dashboard.


  3. Click on the ‘Upload‘ button.
  4. Then select Photos (JPG) as shown on the page below.c03c01-027tn
  5. You will be directed to the page below. Select ‘Web Form Uploader’.


  6. Please read the guidelines on the top of the page before proceeding.
  7. Select the number of photo(s) you wish to upload.
  8. Click on ‘Browse…‘ button to select photos(s) in JPG format that you wish to upload.


  9. Please read the information under Warranties and Representations carefully. When you are ready to continue, check the checkbox.
  10. Click on the ‘Upload!’ button to start uploading your photos.
  11. After click through the ‘Upload’ button you will be brought to a ‘Processing Queue’.


  12. After the queue has completed, you will see the status showing ‘Completed’.


  13. You may click on the ‘Completed Images’ to see your successfully uploaded images from the ‘Pending’ tab.


  14. You may proceed to the next stage where you have to describe and keyword your photo(s). Once you’ve done that, please ensure that you click ‘Save Changes’.

3.2 Requirements to Upload Your Photos via FTP (Option 2)

3.2.1 What if you don’t have an active 123RF FTP (File Transfer Protocol) account?

1. To begin, we recommend that you install Filezilla FTP Client. Download the client version.
2. Select the downloadable platforms for your current computer’s operation system (OS).
3. After downloading the client from the website, open the .exe file and install it.
4. Then proceed to run the program after installation.
5. After installlation, the FTP client should look like below:

Box A : This bar is where the FTP address, username & password should be keyed in.
Box B : This panel is where you see the response from the server when you are already connected.
Box C : This area is where you will drag & drop your .jpeg files into the server.
Box D : This is the upload status information panel. For every image you upload into our server, you can see the processing status in this box.

You may skip the above steps if you already have a valid FTP account.

 3.2.2 Upload your Photos:

  1. Login to your 123RF account.
  2. Access the Contributor’s Dashboard.
  3. Click on the ‘Upload‘ button.
  4. Select ‘Photos


  5. Click the ‘Continue >>‘ button.
  6. Select ‘FTP settings / Check Upload FTP Results‘.


  7. Set up your FTP client to upload to 123RF.com.
  8. Connect your FTP client to 123RF’s FTP server. Please use the following settings:
    • Host Address/Server : ftp.123rf.com
    • Username : Your Username (UID)
    • Password : Your login password at 123rf.com
  9. Once you click on ‘Quickconnect‘, you will see a connection response at the top.
  10. Once you are connected, look for the Photo(s) in the filename folder on your left. Then, drag the photo(s) to the filename box on your right.


  11. The Uploading process will be shown in the box named Server/Local File.
  12. The status panel where the ‘Successful Transfer’ tab is indicates the status of photo(s) being uploaded to our server.
  13. Please read the information under Warranties and Representations carefully. When you are ready to continue, check the checkbox.


  14. Then select ‘Click here to process upload files‘.
  15. You will be directed to the page below.
  16. After the queue has completed, you will see the status showing ‘Completed‘.


  17. You may click on the ‘Completed Images‘ to see your successfully uploaded images from the ‘Pending‘ tab.


  18. You may proceed to the next stage where you have to describe and keyword your photo(s). Once you’ve done that, please ensure that you click ‘Save Changes‘.

4.0 Describing and Keywording your Photos

After processing, you have to describe and keyword your photo(s).

Describing and keywording your digital assets is a very important phase. The more accurate your keywords are, the easier it would be for a client to look for your photo(s) and license it; provided your photo is what they are looking for.

We have developed a comprehensive guide to help you along with this stage. Please visit the Best Practices and Strategies on Describing and Keywording Photos & Illustrations section if you need a hand with this stage.


  1. Lily


    I just started using 123RF from yesterday, and I tried to upload a photo media, either royalty-free or editorial, also web-uploader or ftp upload. I’ve managed to upload, said already 100%, and I’ve checked the agreement. But when next to the upload queue, instead say “No files found in the processing queue.” I’ve tried uploading repeatedly, but the result is the same. Then I immediately tried to get to the next media manage, in the image (editorial), there are some photos I uploaded, but I couldn’t save even if I had filled description and keywords.

    Can you help me on this problem? ;;; I hope you can answer this as soon as possible.
    Thank u.

    1. Photo Chick

      Hi Lily,

      Thank you for reaching us, we would love to be of assistance. You will receive an email from our submissions team very soon to rectify your issue. Thank you for your patience!

  2. Le Nguyen

    I would like to aks if I can choose to describe and keyword many photos at the same time?

    I just join today and quite struggle to do 1 photo at a time while I upload thousands of photo

    Thank you for your assistance

    1. Photo Chick

      Hi Le,

      We understand your situation. Not to worry, someone on our team will email you directly to assist you better, thank you for reaching out!

    2. Tom

      I am having the same issue, only one upload at a time. Must be a way to upload multiple images using same caption and keywording. Thank you

  3. Imesha

    I recently uploaded pictures and most of them are rejected.review team said its cause “unsuitable for stock”.I m travel photographer and I have landscapes and sunset kind of pictures.I m afraid this kind of pictures won’t fit in for your content?any advice?
    thank you

    1. Photo Chick

      Hi Imesha,

      Thanks for reaching out! I have seen your portfolio and you do have some nice scenes. Are you using a professional camera or smartphone? I believe there’s always room for improvement in photography. Don’t give up and keep practicing! In fact, there are some articles here with tips on how you can better your skills whether you are using a DSLR or smartphone:

      Hope this helps, keep sending in your contributions, I believe you will be able to create sell-able images with much practice=)

      1. Imesha

        thank you very much its really helpful,I need some improvements and I m using a nikon coolpix camera.I wonder as a landscape photographer which content I have to pick; when uploading content?royalty free or editorial?
        I sense I have picked the wrong one as it does not match with stock.

        1. Photo Chick

          Good question! Generally, if you’re taking usual landscape shots like a sunset on the beach or a scene on top of a hill then it’s royalty free. However, if you’re taking shots at an event or festival like Mardi Gras or Octoberfest then editorial is the better choice. For better clarification, you can always email submission@123rf.com with your questions=)

          1. Imesha

            thank you very much.Now i know my prblem.yes i will contact them for further details.thanks again it helps a lot. you are better than google.lol

          2. Photo Chick

            Haha Imesha. I’m glad you find what you are looking for! Wish you well in your journey to becoming a skilled photographer. Remember, don’t give up, keep practicing!

  4. jignesh

    i am complete upload photo, but still not accepted
    i am uploaded photo last 4 day
    how many time or day to take for accept

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